Mobility Projects

Eligible activities

Student Mobility– students of 1st, 2nd and 3rd cycle:

  • study periods of 3 up to 12 months (within the same academic year). A mobility may include language preparation through intensive courses in the visited country.
  • practical placements of 3 up to 12 months (within the same academic year). A mobility may include language preparation through intensive courses in the visiting country.

Staff mobility:

  • teaching assignments;
  • participation in seminars, trainings, workshops, conferences;
  • work shadowing.

Eligible applicants

Polish HEI – Erasmus University Charter holders - shall submit an application to the Programme Operator.

Polish HEI can cooperate with any number of HEIs or other partner institutions from Donor States with which bilateral agreement has been signed. Bilateral agreements will be obligatory. Individual beneficiaries (students and staff) shall apply to their home institutions: Polish students and staff members to Polish HEIs (the applicant), EEA-EFTA students and staff members to the EEA-EFTA HEI, in which they are registered/ employed and which have (Erasmus) bilateral agreement with the applicant (the Polish HEI).

For organisation of recruitment process, preparation of individual beneficiaries for mobility period, reporting of individual beneficiary to home institution procedures elaborated within Erasmus programme will be applied. Home university will be responsible for recruitment, selection, monitoring and reporting of an individual beneficiary.

Project duration

Eligible duration of a single Mobility Project will be up to 15 months – from 1st July to the end of September next year.

Financing principles

Eligible costs

  • travel and insurance costs for individual beneficiaries;
  • subsistence for individual beneficiaries;
  • institutional costs for organisation of mobility for host HEIs.

Student exchange

  • monthly grant for Polish students going to Donor State for study period or practical placement 800 € per month;
  • monthly grant for Donor State students going to Poland for study period or practical placement 600 € per month.

Additionally 500 € as a lump sum for travel and insurance costs per person per flow. Invoices from the individual beneficiaries will not be required.

Staff exchange

  • grants for Polish staff going to one of the Donor-States:
    - 250 € per 1 day
    - 1250 € per 1 week
    - 2100 € per 1 month

  • grants for staff from one of the Donor-States coming to Poland:
    - 150 € per 1 day
    - 750 € per 1 week
    - 1250 € per 1 month

Additionally 500 € as a lump sum for travel and insurance costs per person per flow. Invoices from the individual beneficiaries will not be required.

Organisation of mobility

Every higher education institution may apply for 500 € as a lump sum per one incoming flow. Invoices confirming expenditures within organisation of mobility are not required. Organisation of mobility should cover organisational costs of hosting HEI related to preparation and realisation of students and staff incoming within STF.

Schedule of payments

Funds will be transferred to the beneficiary HEI according to the scheme below:

  • Advance payment – up to 50% of allocated funds will be transferred within 45 days upon signature of the financial contract.
  • Second payment – up to 30% of allocated funds will be transferred after acceptance of the Interim Report number 1 (with the payment request), on condition of use of 70% of funds transferred before.
  • Third payment – up to 20 % of allocated funds will be transferred after acceptance of the Interim Report number 2 (with the payment request), on condition of use of 70% of funds transferred before. Third payment may also be performed as balance payment and transferred after the acceptance of Completion Report.

Project Promoter may apply for next payment irrespective of the date of submitting of an Interim Report, on condition of use of 70% of the funds transferred before.

Beneficiary HEI will made payments for individual beneficiaries and for partner HEIs after receiving payments from the Programme Operator.

Application procedure

Calls for proposals will be published one time per year in February/March in 2013, 2014,2015 and they will be open for two months. Application Form and Guide for Applicants will be published on the website of the Programme Operator together with the announcement of the Call for Proposals.

Reporting

Beneficiary institutions will send 2 Interim reports during the period for which the grant is awarded. The Reports will enable the Operator to redistribute unused funds. On the basis of the Completion Report Operator will determine final allocation and the balance payment. Depending on the Completion report, it will be payment made to the benefit of the beneficiary or, if the transferred funds are not expended, or their expenditure is not well documented, beneficiary will be asked to return them on the account of the Operator.