Mobility Projects - call for proposals closed

  • 2nd CALL FOR PROPOSALS MARCH 2013
  • Foundation for the Development of the Education System
  • acting as the Operator of the Scholarship and Training Fund Programme in Poland
  • announces
  • the 2nd Open Call for Proposals
  • for
  • Mobility Projects in Higher Education

The Scholarship and Training Fund set up within EEA and Norway Grants aims to contribute to the social and economic cohesion within European Economic Area through activities in the field of education between Poland and the Donor States: Norway, Iceland and Liechtenstein.

1. Activities eligible for funding within proposal

Call is open for applications submitted within Mobility Projects in Higher Education - supporting student and staff exchanges between Polish and Donor States’ higher education institutions. The following categories of activities can be realized within projects:

Student exchange (studies of 1st, 2nd and 3rd cycle) – eligible participants are students from Poland and from Donor States:

  • mobility of Polish students going to Donor – States and mobility of students from Donor States coming to Poland for study periods of 3 up to 12 months within the same academic year;
  • mobility of Polish students going to Donor – States and mobility of students from Donor States coming to Poland for practical placements in cooperating institutions, of 3 up to 12 months within the same academic year;
  • students taking part in mobility may participate in an intensive EILC language course, which should be realized at the beginning of mobility in the hosting country.

Staff exchange eligible participants are HEI staff members from Poland and the Donor States:

  • mobility of Polish academic teachers going to partner HEIs from Donor – States and mobility of academic teachers from Donor States coming to Poland for teaching assignments;
  • mobility of Polish academic teachers and administrative staff going to partner HEIs from Donor – States and mobility of academic teachers and administrative staff from Donor States coming to Poland in order to realize work shadowing, participation in seminars, trainings, workshops, conferences improving skills and widening knowledge in given field.

2. Eligible applicants

Polish HEIs – Erasmus University Charter holders can apply for co-financing within Scholarship and Training Fund - Mobility Projects in Higher Education. Polish HEI can cooperate with any number of HEIs or other partner institutions from Donor States, provided that the bilateral agreement for the cooperation has been signed. A bilateral agreement will be obligatory.

3. Project duration

Eligible duration of a single Mobility Project will be up to 15 months – from 1st July 2013 to 30th September 2014.

4. Total available amount of funds for co-financing

The total available amount of funds (funds from EEA/Norway Grants 2009-2014 together with the national contribution) to be distributed within this Call for Proposals for Mobility Projects is €1 793 333.50. 10% of the Programme allocation under EEA Funds should be used for exchanges in the field of culture. In the running call this amount amounts €145 000.

5. Amount of funding

Financing received within STF will cover 100% of total eligible project costs. No contribution of the applicant is required.

6. Eligible costs

The following categories of expenditures will be eligible within the Mobility Projects:

  • travel and insurance cost for individual participants;
  • subsistence cost for individual participants;
  • institutional cost for organisation of mobility for host HEIs.

Student exchange

  • co-financing for Polish students going to Donor States for study period or practical placement: €800 per month. There is a possibility to apply for higher grant rate in case of participants with special needs;
  • co-financing for Donor State students coming to Poland for study period or practical placement: €600 per month. There is a possibility to apply for higher grant rate in case of participants with special needs.

Additionally €500 as a lump sum for travel and insurance costs per person per flow.

Staff exchange

  • co-financing for Polish staff going to Donor States: €250 per day; €1250 per week; €2100 per month. There is a possibility to apply for higher grant rate in case of participants with special needs;
  • co-financing for staff from one of the Donor States coming to Poland: €150 per day; €750 per week; €1250 per month. There is a possibility to apply for higher grant rate in case of participants with special needs.

Additionally €500 as a lump sum for travel and insurance costs per person per flow.

Organisation of mobility

Every HEI - Erasmus University Charter holder will receive €500 per one incoming flow of mobility. This amount is a lump sum which should be used for organisational costs of hosting HEI related to preparation and realisation of students and staff exchanges within the Scholarship and Training Fund projects.

7. Project selection criteria

Project appraisal will be a one-staged process of formal and eligibility assessment performed by the Programme Operator. No quality assessment will be performed, since the applicants are Erasmus University Charter holders. Applications will be regarded as meeting the formal and eligibility criteria, if the conditions listed below are fulfilled simultaneously:

  • they are submitted within defined deadline;
  • they are submitted using appropriate application forms;
  • they are signed by authorised persons;
  • they are sent together with all obligatory annexes.

The complete list of all formal criteria is given in the Formal and eligibility assessment form.

Recommendation of the projects for funding is made by the Scholarship and Training Fund Operator. The final decision on the projects to be financed is made by the Management Board of the Foundation for the Development of the Education System in the form of a resolution. Responsibility for selection of end-beneficiaries (students and staff) will be taken by their home institution. Erasmus procedures will be followed in the selection process performed at the host HEIs.

8. Information on appeal measures available to applicants

Applicants may turn to appeal procedure against the decision of rejecting their application at the stage of formal check. The appeal procedure consists of two instances. The Programme Operator is the institution of the first instance. National Focal Point is the second instance. There is no appeal procedure against the decision of the second instance. There is also no appeal procedure against the final decision on funding taken by the Programme Operator.

9. Payment flows and reporting

An advance payment of up to 50% will be made upon signature of the contract; second payment of up to 30% will be done upon acceptance of the Interim Report no. 1; third payment of up to 20% will be done upon acceptance of the Interim Report no. 2. Balance payment (if applicable) will be done upon acceptance of the Completion Report. The final settlement of the project is made upon acceptance of the Completion Report, submitted within 30 days after completion of the project.

10. Date, place and mode of submitting of the applications for funding

The Call for proposals lasts from 1st March 2013 until 30th April 2013, until 16:00. The deadline refers both to the hard copy (paper) and the electronic version of the application submitted via application form generator. The application form must be submitted via application form generator at:

Then, the printed version of the application form together with all required attachments must be delivered in one envelope or parcel, by post (in this case, the deadline refers to a post stamp), dispatch courier service (in this case, the deadline refers to register date) or in person, in 2 originals to the Programme Operator under the address:

  • Foundation for the Development of the Education System (FRSE)
  • The Scholarship and Training Fund
  • 43 Mokotowska str.
  • 00-551 Warsaw
  • Poland

11. Documents to be downloaded

Application documents:

Additional programme documents:

  • Regulations on the implementation of the European Economic Area Financial Mechanism and the Norwegian Financial Mechanism 2009-2014
  • Guidelines of the Donor-States
  • Guidelines of the Minister of Regional Development on the call for proposals procedure regarding contest projects under the EEA Financial Mechanism for the period 2009-2014 and the Norwegian Financial Mechanism for the period 2009-2014
  • ---> Programme documents

For additional information, please contact (working days, from 9.00 till 16.00):

  • Foundation for the Development of the Education System (FRSE)
  • Scholarship and Training Fund
  • 43 Mokotowska str.
  • 00-551 Warsaw
  • phone +48/22 46 31 000
  • fax +48/22 46 31 028
  • fss@frse.org.pl
  • www.fss.org.pl

According to the art. 35 § 1 of the Administrative Code in Poland all queries will be answered without undue delay (in general - within 21 working days, but in justified cases this period may be longer).

Contact details for additional information on partner search for Norway, Iceland and Liechtenstein:

Norway

  • The Norwegian Centre for International Cooperation in Education (SIU)
  • Veena Gill and Ieva Serapinaite
  • Postbox 7800
  • N-5020 Bergen
  • Norway
  • tel. + 47 55 30 88 00
  • fax + 47 55 30 88 01
  • siu@siu.no
  • www.siu.no

Island

Liechtenstein

Supported by a grant from Iceland, Liechtenstein and Norway.