Study Visits - April 2016 - CALL CLOSED

ATTENTION: Information October 5th, 2016


Please be informed that the possibility of filling in and submitting application forms for Study Visits measure  in the online system, will end on Wednesday, 12 October 2016 at 16:00.

Hard copies of submitted electronically application forms should be sent  to the Programme Operator no later than Friday, 14 October 2016, inclusive (the date will be determined on the postmark / courier postage).


APRIL 2016

Foundation for the Development of the Education System

as the Programme Operator of the Scholarship and Training Fund

announces open Call for proposals

The Scholarship and Training Fund (STF) appointed within EEA and Norway Grants aims to contribute to the development of social and economic cohesion within European Economic Area through facilitating cooperation in the field of education between Poland and the Donor States: Norway, Iceland and Liechtenstein.

1. Eligible activities for financing within the Call for proposals

Call is open for applications submitted within the measure Study Visits – short mobilities of representatives of educational institutions, aiming at:

  • supporting and developing of existing inter-institutional contacts;
  • evaluation and summary of completed projects;
  • ensuring sustainability of the results of completed projects;
  • establishing cooperation between institutions;
  • preparing and planning of joint projects, including submitting of an application for projects covered by other European programmes.

Institution may submit more than one application. A single project proposal should comprise participation of one up to ten persons in one programme country. All submitted applications will undergo both formal and content-related (quality) check, and in case of grant awarding, the project will be subject of a separate financial agreement.

2. Eligible applicants

The applying institution has to be registered for at least 12 months before submitting an application.


The eligible applicants are institutions engaged in formal education, such as:

  • schools (primary, lower-/upper secondary, vocational, technical college);
  • higher education institutions (HEIs) (public and private);
  • continuing education public institutions and practical training public institutions;
  • institutions providing doctoral studies which results in a Ph.D. (such as HEIs, Polish Academy of Science (PAN) units, research institutes, scientific institutes)

An applying institution from Poland needs to have partner from Iceland, Liechtenstein or Norway as a hosting institution.

Donor States (Iceland, Liechtenstein or Norway)

The eligible institutions are: schools, HEIs, other institutions providing education at all levels, private sector – enterprises and social partners cooperating with education institutions, private and public organisations including not-for-profit and non-governmental institutions, research centres.

An applying institution from Donor State needs to have a partner from Poland as a hosting institution.

3. Project duration

Duration of one visit is from 1 up to 10 working days and additionally maximum 2 days for travel. A visit can be split up by only one weekend. The visit may start on  1st August 2016 at the earliest and has to be finished on  31st December  2016 at the latest.

4. Total allocation

The total possible amount of funds to be distributed between beneficiaries (allocation from EEA/Norway Grants 2009-2014 as well as national contribution) within this Call for Proposals is
300 000. Call for proposal is on-going thus each application fulfilling formal and quality criteria will be recommended for funding on current basis  as long as the budget is available. The total available amount of funds may be increased by the amount not used by the projects beneficiaries of other STF calls.

5. Project grant rate

Grant from the STF will cover 100% of total eligible project costs. No contribution of the applicant is required.

Conversion rate for Study Visits is: 4,2538

6. Eligible costs

The following categories of expenditures will be eligible within the Study Visits:

  • cost of travel and insurance € 500  per one participant;
  • subsistence cost of € 250  per day per one participant;
  • additional, individual cost resulting from disability (if applicable);
  • cost of organization of the visit € 50  per one participant.

7. Selection criteria

Project assessment is a two-staged process and consists of formal and quality assessment. Only projects that meet all the formal criteria will be subject to quality assessment. The formal and quality assessment is carried out by the Programme Operator.

Applications will be regarded as meeting the formal criteria if i.a.:

  1. are submitted within defined deadline,
  2. are submitted using appropriate application forms,
  3. are signed by relevant persons,
  4. all required obligatory annexes are attached.

The complete list of all criteria is given in the Formal Assessment Form (See item 11 Documents to be downloaded).

The quality assessment will comprise a review of following points:

a) objectives of the visit for every participant and institution;

b) agenda and plan for the activities to be undertaken during the visit;

c) contribution of the activities planned to supporting and developing of inter-institutional contacts and also drafting the future project within other programmes;

d) qualifications and professional background of the participants;

Additionally, quality assessment will include a formal assessment of the requested budget in relation to activities proposed.

The complete list of all criteria is given in the Quality Assessment Form (See item 11 Documents to be downloaded).

The final recommendation of the projects for financing is made by the Programme Operator. The final decision on the projects to be financed is made by the FRSE Management Board by means of resolution.

8. Information on appeal measures available to applicants

Applicants may turn to appeal procedure at the stage of formal or quality assessment. The appeal procedure consists of two instances. The Programme Operator is the institution of the first instance while the National Focal Point (NFP) is the second instance. There is no appeal procedure against the decision of the second instance. There is also no appeal procedure against the final decision of the Programme Operator.

9. Payment flows and reporting

An advance payment up to 80% can be made upon signature of the Financial contract. A final balance payment, up to 20% can be made upon acceptance of the Completion Report.

The final settlement of the project is made upon acceptance of the Completion Report, submitted within 10 working days after completion of the visit. The report includes confirmation from the hosting institution.  In case of additional questions, the Programme Operator may ask project promoter for further explanations/clarifications.

10. Date, place and mode of submitting the applications for project financing

The application is submitted to the Programme Operator at least 8 weeks before the planned visit.

The Call for proposals takes place from 4th April 2016  till  6th June 2016, till 16:00. The deadline refers both to the hard copy version and electronic version of the application submitted via application form generator.

In case the funds available within the Call will not be exhausted, the deadline for submission of the applications may be prolonged. Suitable information will be published on the Programme Operator’s website

The application form must be submitted via application form generator that is to be found at:

Then, the printed version of the application form together with all required attachments must be delivered in one envelope or parcel, through the post (in this case, the deadline refers to a post stamp), dispatch rider (in this case, the deadline refers to register date) or in person, in 2 copies to the Programme Operator under the address:

Foundation for the Development of the Education System (FRSE)
The Scholarship and Training Fund
43 Mokotowska str.
00-551 Warsaw


11. Documents to be downloaded

Application documents:

Additional programme documents:

  • Regulations on the implementation of the European Economic Area Financial Mechanism and the Norwegian Financial Mechanism 2009-2014
  • Guidelines of the Donor-States
  • Guidelines of the Minister of Development acting as National Focal Point

For additional information, please contact (working days, from 9.00 till 16.00):

Foundation for the Development of the Education System (FRSE)
Scholarship and Training Fund

43 Mokotowska str.
00-551 Warsaw
tel.+48/22 46 31 000
fax +48/22 46 31 028

According to the art. 35 § 1 of the Administrative Code in Poland all queries will be answered without undue delay (in general - within 21 working days, but in justified cases this period may be longer).

Contact details for additional information on partner search for Norway, Iceland and Liechtenstein:


Norwegian Centre for International Cooperation in Education (SIU)
Veena Gill and Frank Moe
Postbox 7800
N-5020 Bergen
tel. + 47 55 30 88 00
fax + 47 55 30 88 01


Icelandic Centre for Research (RANNIS)
Vidar Helgason
Laugavegur 13
101 Reykjavík
tel. +354 515 5800
fax +354 552 9814


Agentur für Internationale Bildungsangelegenheiten
Marion Kindle-Kühnis
Postplatz 2 / Postfach 22
FL- 9494 Schaan
tel. +423 236 7220
fax +423 236 7224

Supported by a grant from Iceland, Liechtenstein and Norway.